How to Forward Multiple Emails in Gmail

Need to send a whole batch of Gmail messages at once? The fastest method is on a desktop browser, not the Gmail mobile app. Select the messages, choose “ Forward as attachment,” add your recipient, then send the bundle. Here’s the full process, plus size limits and a simpler option for turning email into work.

Table of Contents

1. Step 1: Open Gmail on a desktop browser
2. Step 2: Find the messages you need
3. Step 3: Select multiple emails
4. Step 4: Open the More menu
5. Step 5: Choose “Forward as attachment”
6. Step 6: Check the attachment list
7. Step 7: Add the recipient
8. Step 8: Write a clear subject and note
9. Step 9: Send in smaller batches if needed
10. Step 10: Send and verify the bundle
11. FAQ
12. Conclusion

Step 1: Open Gmail on a desktop browser

To forward multiple emails in Gmail, open Gmail on a computer browser and sign in. The batch-forward tool isn’t available in the Gmail mobile app.

Open your inbox and wait for the message list to load. You need the toolbar above the list, where Gmail shows actions such as archive, labels, and the three-dot More menu.

Step 2: Find the messages you need

Search for the emails before you select them. You can search by sender, subject, words in the message, or a date range.

For example, search for from:client@example.com or a phrase from the subject line. These search commands narrow your results.

Labels and stars can help too. If you often send the same type of message, label those emails first so they’re easy to find later.

Step 3: Select multiple emails

Tick the checkbox beside each email you want to include. Gmail will highlight the selected rows.

Check the sender and subject before moving on. Similar threads can sit next to each other, and one wrong selection may share details meant for someone else.

If every visible result belongs in the bundle, use the select checkbox at the top of the list. Review the selection before you send it.

Step 4: Open the More menu

With the messages selected, click the three vertical dots in the toolbar above the inbox. This is the More menu for the selected messages.

Don’t use the three dots inside one email thread. That menu applies to one message or conversation. You need the menu that appears above the full message list.

Step 5: Choose “Forward as attachment”

Click Forward as attachment. Gmail will open a new compose window and add each chosen message as its own attachment.

The files use Gmail’s email format, so the recipient can open each message separately. This keeps the original message context better than copying and pasting several email bodies into one note.

Step 6: Check the attachment list

Before you write the note, scan every attached message. Remove anything that doesn’t belong by clicking the small X beside its file name.

Watch the total size. Gmail’s standard limit is 25 MB for the full attachment set.

Step 7: Add the recipient

Enter the recipient’s address in the To field. You can add more than one person if the messages are suitable for the whole group.

If you send the same bundle to a regular team, a Gmail group contact can save a few keystrokes. Still check the names that Gmail fills in. Autocomplete can choose a similar address.

Step 8: Write a clear subject and note

Add a subject that tells the recipient what the files contain. “Client renewal emails for review” is clearer than “Forwarded messages.”

Then add one short note. Try: “These are the messages about the renewal. Please review the last reply and tell me what needs follow-up.”

Step 9: Send in smaller batches if needed

If the bundle is over 25 MB, split the messages into smaller groups. You can also remove large attachments from the original emails before forwarding, when that’s safe.

For a few large files, send them through Google Drive and use the email bundle for the message context. Gmail may suggest Drive when an attachment is too large.

For a manual batch, keep the set focused. Around five messages is often easier for the recipient to open and review. Longer bundles can become hard to follow.

Step 10: Send and verify the bundle

Confirm the address, subject, note, and attachment list. Click Send once everything looks right.

Open Gmail’s Sent folder and check that the message appears there. If the task came from a client email, ForwardThis can help with the next step: forward the email with an instruction such as, “Create an Asana task and remind me Friday.”

We handle the requested work in supported business apps and reply by email with a record of what happened. You can also compare this email-first approach with other n8n alternatives for email automation when you don’t want to build a full workflow.

FAQ

Can I forward multiple emails from the Gmail app?

No, Gmail’s mobile app doesn’t provide batch forwarding. To forward multiple emails in Gmail, use Gmail in a desktop browser. Open the message list, select the emails, and choose “Forward as attachment” from the toolbar’s More menu.

How many emails can I forward at once in Gmail?

Gmail doesn’t give one simple count for every batch. The main limit is the total attachment size, which is 25 MB. A smaller group is easier to read, so keep the selection focused. If the bundle is too large, split it into separate messages.

Why can’t I see “Forward as attachment”?

“Forward as attachment” appears when you select messages from Gmail’s desktop message list. It may not appear in the mobile app, and it won’t be the right option if you’re viewing only one message. Return to the inbox, select multiple rows, then open the toolbar’s three-dot menu.

Can I automatically forward multiple Gmail emails?

Yes, Gmail filters can forward matching incoming messages after you verify a forwarding address. That setup is better for a repeat rule than a one-time batch. It won’t provide live updates for every past conversation, so later replies may need a separate rule or manual forward.

Conclusion

For a one-time batch, use Gmail on desktop and choose “Forward as attachment.” If the email also needs a task, CRM update, file save, or reminder, try ForwardThis with a plain instruction and let the reply confirm what was done.