Asana
Asana email integration
An email that needs doing can be forwarded to ForwardThis instead of retyped into Asana. Say the project and it writes the task there, in the section from your instructions, with the assignee, the due date and your project's own custom fields filled in.
Setup in 30 seconds.
How it works
Connect Asana
Create a free account and connect Asana. It takes about 30 seconds, and you only do it once.
Forward an email
Forward any email to your ForwardThis address along with your instructions. One email can ask for several things at once.
Done.
ForwardThis replies when it's done, with a short summary and links to what it made, and an undo button if something doesn't look right.
Just forward it
to do@forwardthis.io
Fwd: Brand guidelines feedback
Add this to the Quay Studios project for Marcus, due Friday, and attach the guidelines.
---------- Forwarded message ----------
Thanks for the draft. Two things before sign-off: the secondary palette is too close to a competitor's, and we need a mono version of the logo. Both by Friday?
quay-guidelines-v2.pdf3.4 MB
Added task to Quay Studios
Brand guidelines feedback · Marcus Bell · due Fri 28 Aug
Attached quay-guidelines-v2.pdf
Brand guidelines feedback
Undo available for 24 hours if something does not look right.
Some other examples
- “Add this to My Tasks for tomorrow.”
- “Comment on the Brand guidelines task with the client's answer.”
- “Move the launch checklist task into the Q4 project.”
Everything ForwardThis can do in Asana
Create task
Add a task
Update task
Complete, re-date or edit a task
Add note
Comment on a task, or post a project status update
Delete task
Delete a task
Attach file
Attach a file to a task
Look up tasks
Look up your tasks
Move task
Move a task to another project or section
Change tags
Change a task's tags
Add follower
Subscribe someone to a task, or add them to a project
Create project
Create a project, or a section in one
Read a record
Read a task and its comments
Try it with a real email.
Forward any email to the address below to see what ForwardThis can do. No signup required.
Occasional product emails may follow.
Why you need ForwardThis
Email is messy, every message asking for something different. It means constantly leaving your inbox and juggling tabs. ForwardThis skips all of that: forward an email along with some simple instructions, and it’s handled. Compatible with every email provider, and it works across the apps you’re already using.
Questions
- How does the Asana email integration work?
- An Asana task takes a project, a section, an assignee, a due date and that project's own custom fields from one instruction, and the email itself goes into the task's description. Forward the email to your ForwardThis address with a simple instruction saying where it belongs, like "add this to the Quay Studios project for Marcus, due Friday". ForwardThis creates the task, attaches anything that came with the email, and replies to confirm with a link. The first time, you'll need a free account with Asana connected, which takes about 30 seconds, and that's the entire Asana email integration. Creating an Asana task from an email has a page of its own.
- Can I choose which project and section the task goes in?
- Yes. Name the project, and a section of it if you want one, and the task lands there. Name nothing and it goes to My Tasks. You can also make it a subtask of a task you already have by naming the parent.
- Can it assign the task and set a due date?
- Yes. Name the person and the day in the same instruction ("for Marcus, due Friday") and both are set when the task is created. It can also fill in that project's own custom fields, like Priority, using the names you already use in Asana.
- Can it add tags to the task?
- Yes, as long as the tag already exists in your Asana workspace. ForwardThis won't invent new tags from an email, so if you ask for one that isn't there, it tells you rather than quietly creating it.
- How is this different from Asana's own email address or its Gmail add-on?
- Asana gives you an address that turns a message into a task in My Tasks, with the subject as the title, and that's it. The project's own custom fields, like Priority, stay empty until someone opens Asana and fills them in. When you want to forward email to Asana and have it land in the right project, assigned, dated, with the attachment on it, and create work in your other apps too, forward it here. Asana's Gmail add-on is the other by-hand route, and setting it up is covered step by step.