QuickBooks
Email receipts into QuickBooks
Turn any emailed receipt into a recorded QuickBooks expense in seconds, without leaving your inbox. It works with every email provider, and there is nothing to install or set up.
Falcon Stationery
Receipt - order FS-2291
falcon-receipt-FS-2291.pdf
Your instructions
Log this as an expense for £64.20 under Office Supplies, dated 22 August, and attach the receipt.
QuickBooks
Record a £64.20 expense
Office Supplies / 22 Aug
Actioned after approval
QuickBooks
Attach falcon-receipt-FS-2291.pdf
The £64.20 expense
You receive a confirmation email once complete, with an undo button that works for 24 hours.
Setup in 30 seconds.
How it works
Forward the receipt to your ForwardThis address with some simple instructions, like "log this as an expense for £64.20 under Office Supplies, dated 22 August".
ForwardThis shows you the expense first, with the amount, the date, the supplier and the category, and records it once you say yes, with the receipt file attached to the expense.
You receive a confirmation email containing what was recorded, plus an undo button if something doesn't look right.
What is ForwardThis?
ForwardThis is an AI email assistant that turns email into action in 144+ of the apps you use every day.
Works with any email
Compatible with any personal or professional email provider. Gmail, Outlook and more.
144+ apps
Works across the apps you already use, with more added every month.
Setup in seconds
Nothing to install and no workflows to build. Sign up, forward an email, and it runs.
Secure & private
ForwardThis only acts on the emails you send it, and the email is deleted within 24 hours of the work being done.
Try it with a real email.
Forward any email to the address below to see what ForwardThis can do. No signup required.
Occasional product emails may follow.
FAQs
- How do I email a receipt into QuickBooks?
- Forward the receipt to your ForwardThis address with some simple instructions, like "log this as an expense for £64.20 under Office Supplies". ForwardThis shows you the expense first, records it once you say yes, and attaches the receipt straight from the email. The first time, you will need a free ForwardThis account with QuickBooks connected. It takes about 30 seconds.
- Does anything land in my books without me seeing it first?
- No. QuickBooks has no draft state, so anything recorded is live in your accounts the moment it is created. Because of that, ForwardThis always shows you the document first, with the amount, the date, the supplier and the category, and nothing is recorded until you say yes.
- Can it read the amount off the receipt PDF?
- No. ForwardThis reads your email, not the inside of the attachment. Put the amount and the date in your message and they are used; the PDF itself is attached to the expense as the receipt.
- Can it pay the bill or send an invoice?
- No, and it never will. ForwardThis never moves money. It can record an expense, a bill, an invoice, an estimate or a credit memo, and that is where it stops: no payments, no refunds, no transfers, and nothing emailed to a customer.
- Doesn't QuickBooks have its own receipt forwarding address?
- It does. QuickBooks can give you a receipt capture address, and receipts you send there wait in a review queue for you to match and categorise. If that queue suits you, use it. ForwardThis records the categorised expense in one step from your instructions, shows it to you first, and attaches the receipt to the expense it belongs to.
- What if the expense is wrong after all?
- The confirmation email includes an undo that works for 24 hours, which deletes the expense from your books. You can also just reply with the right amount or category.
- Does it work with Outlook and other email apps?
- Yes. ForwardThis works with any email provider: Gmail, Outlook, Apple Mail and everything else. If it can forward an email, it works.
- What happens to my email afterwards?
- It gets deleted. ForwardThis holds your email briefly in case you press undo, then removes it completely. Nothing is stored long term.